Propak Energy Services (USA) Ltd has a large active location in the North Dakota market to better service our clients in the area.
To ensure optimum customer service, we’re hiring an Administrative Assistantto be the first point of service contact with our clients.
Your job will be to take calls, coordinate with the parts department, assist with scheduling service for multiple service technician teams, and provide monitoring for ongoing service projects for multiple Clients.
This is a full time position, and PESUL offers a full benefit package with competitive compensation.
*Skills*
· Strong General Computer Skills / Knowledge:
* o Proficient in Excel, Word, Outlook
* o Experience in Service / Parts Databases (JD Edwards, Oracle, Peachtree, etc.
).
Propak uses Visual Manufacturing
* o Familiar with Remote Server / Network Access
· Multi-Tasking
· Detail Oriented
· Quick Learner
· Self-Starter
*Job Duties - Include But Not Limited To*
*Office Related:*
· General Office Coordination and Organization:
* o Answer phones, convey messages to appropriate staff.
* o Maintain and order office supplies as needed.
* o Oversee general office housekeeping.
*Service Related:*
· Create, Maintain and Process Service Work Orders:
* o Open Work Orders.
* o Maintain 3rd Party Provider Entries
* o Run and Compile Work Order Cost Detail Reports
* o Maintain & Reconcile Service Labor Hour Records
* o Finalize and Process Invoices
* o Distribute and Submit Invoices as Required
· Purchase Order Administration:
* o Create, Maintain and Process for 3rd Party Providers
* o Co-ordinate with Parts Department on Service Job Related Parts
*Parts Related:*
· Process Parts Orders from Customers and Field Service Technicians:
* o Open Customer Orders
* o Post Material to Order or Service Job
* o Close Customer Orders
* o Process and Distribute Invoice as Required
· Purchase Order Administration:
* o Open Purchase Orders
* o Purchase Material via Vendor Online System, Email Correspondence or Call In
* o Co-ordinate / Manage and Track Material Shipments
* o Receive Material to Purchase Order – Update Costing as Required
* o Close Purchase Orders
· Provide Parts Inventory Support
*Propak Energy Services (USA) Ltd offers competitive wages, with a full benefit package to include health/dental insurance, company matching 401K, vacation pay, and holiday pay.
Relocation packages are available for qualified candidates.
*
_Propak Energy Services (USA) Ltd (PESUL) is an equal opportunity employer.
Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, or any other legally protected status.
EOE/M/F/D/V_
_As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict of Interest Agreement, and Confidentiality and Invention Agreement.
_
_The duties and responsibilities outlined in this document are not meant to be an exhaustive list but rather an overview of the job.
The employee is responsible for completing all duties necessary to help fulfill departmental goals.
_
Job Type: Full-time
Pay: $20.
00 - $25.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k) matching
* Dental insurance
* Health insurance
* Health savings account
* Paid time off
* Relocation assistance
Schedule:
* 8 hour shift
* Monday to Friday
* Overtime
* Weekends as needed
Education:
* High school or equivalent (Preferred)
Experience:
* office: 2 years (Preferred)
License/Certification:
* Driver's License (Required)
Work Location: In person
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