AP Specialist

The Accounts Payable Specialist is responsible for collecting, filing and processing invoices and checking payments for vendors, customers and other third-party companies in a timely and efficient manner.
Location: Minot, ND or Salt Lake City, UT Responsibilities Responsible for all accounting work necessary to ensure accounts payables are processed in a timely and efficient manner.
Investigate and handle complex payment issues and vendor supplier complaint that have been escalated and require immediate attention.
Contact vendor or suppliers needed to obtain required paperwork in a timely manner to satisfy SPF Energy’s customer’s documentation requirements.
Ensure all W9 forms are current and on file.
Maintain filing systems to ensure they are current.
Follow and maintain procedures for record keeping.
Ensure security, integrity and confidentiality of data Transfer or review deposits from bank accounts to main Wells Fargo bank account in the form of a check as needed.
Verify check numbers from Wells Fargo site to actual checks printed Verify invoices are correct before validation, check date and invoice numbers are assigned.
Pull, verify and process daily check run.
Verify and attach BOL (Bill of Lading) to invoices for processing Codes and inputs all incoming mail to be posted to appropriate systems as needed for respective areas.
Pull daily invoices to match the ACH draft forepayment’s.
Ensure all end of month processes are complete, post state tax reports and verify gross margins.
Balance GL codes, adjustments, under bills and liquid petroleum contracts.
Verify statements from all vendors or suppliers have been entered accounting and paid in full at the time of the statement.
Set up new vendor or supplier accounts.
Input and track all expenses into an excel spreadsheet.
Verify attach receipts and post all Visa and Fleet statements.
Employee must demonstrate safe work and risk management practices.
Communicate and enforce all safety and security issues.
Report and process all employee and/or customer incidents or unsafe acts in accordance with Parkland’s policy and procedure.
Employee is expected to set priorities and meet deadlines.
Employee is responsible for planning and carrying out assignments, resolving conflicts that arise, informing and coordinating with others as expected.
Employee is accountable for ensuring the technical accuracy of their work and maintaining good working relations, both internal and external to Parkland.
Self-direction and motivation are also expected.
Must meet performance expectations and complete all duties as assigned.
Qualifications HS Diploma Minimum of 1-3years of accounts payable experience Proficiency in Microsoft Office applications (Excel, Outlook, etc.
) Proficient verbal and written communication skills Proficient problem solving and analytical skills Attention to detail and high level of accuracy Ability to work independently We Offer: Flexible medical and dental package options for employee and family with a significant employer contribution A focus on healthy living through wellness initiatives and an annual fitness reimbursement program with health savings account contribution eligibility up to $1,000/year (for high deductible health plans only) Company provided Life, AD&D, and Long-Term Disability Insurance Employee and Family Assistance Program 401K w/ up to 5% match PTO and paid holidays Tuition Reimbursement Paid Parental Leave In-house learning and development opportunities, leadership training, international opportunities Participation in Parkland Pledge, an employee-driven charitable giving program Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance We thank all candidates in advance for their interest, however only those being considered will be contacted.
Parkland USA is an equal opportunity employer.
Parkland USA is committed to equal employment opportunity for all persons.
All employment decisions at Parkland USA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
It is the policy of Parkland USA to provide Equal Opportunity Employment to all qualified disabled veterans, individuals with disabilities, and protected veterans who are employees or applicants for employment.