Description:
MAJOR FUNCTION:
The Trust Operations Officer is responsible for the overall coordination of administrative operations for the Trust Department.
Implement and maintain operations for the Trust Department with a focus on transaction reviews, account and asset reconciliations, record keeping, taxes, and accounting functions.
Ensure operations remain in compliance with policies pertaining to Trust Department services which include managing trusts, investment accounts, IRAs, retirement plans, estates, mineral management, and farm management.
RESPONSIBILITIES
Become proficient with the trust accounting system.
Supervise and train the Trust Department Administrative Assistants.
Ensure documents get to our electronic document storage system for accounts timely and accurately by providing oversight and procedures to the Administrative Assistants.
Reconcile Trust Department asset holdings with our custodians.
Implement and monitor internal controls.
Resolution of transaction and custody exceptions.
Assist with maintaining tax file for 1099-R information and supervise reporting of all taxable retirement account distributions to the Internal Revenue Service (IRS).
Assist and verify the 1099-Div.
, 1099-Int.
, 1099-B, 1099-Misc.
, 1099-NEC, 5498 and 1098 reporting is completed correctly and create tax files to be submitted to the IRS.
Perform complex inquiries and research.
Assist Trust Department personnel in resolving issues that arise in the day-to-day activities of the Trust Department.
Perform all other duties as assigned.
Requirements:
QUALIFICATIONS
Associate or bachelor's degree in finance, business, or related field would be a plus.
Experience with banking, trusts, investing, mineral interests, retirement plans, or farming would be a plus.
Strong attention to detail is required.
Good written and verbal communication skills are necessary.
Organizational skills and the ability to prioritize meeting deadlines is important.
The ability to work together as a team in the Trust Department is required.
SPECIAL REQUIREMENTS:
Confidentiality and tactfulness in dealing with bank and customer information is mandatory.
Ability to conduct relationships with co-workers, customers, the community, and the overall public in a manner which will enhance the bank's image and comprehensive marketing effort.
Will be called upon from time to time to participate with community organizations and projects.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear.
The employee is required to stand and walk.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Some research may be involved which would require the employee to be mobile to access copy machines and various files located throughout the bank.
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