Administrative Assistant

*Summary* The Administrative Assistant is a member of the accounting team assisting Triangle Electric's billing and Accounts Payable department.
The person responsible for this position is supervised by the CFO, for all companies operated by Triangle Electric holdings.
*ESSENTIAL DUTIES AND RESPONSIBILITIES *include the following, other duties may be assigned.
*Supporting administrative processes and overall profitability of operations.
* Working in the main office during regular business hours 8AM to 5PM with possible overtime.
Timely obtaining and uploading invoices into the AP module of Spectrum with minimal errors.
Identifying errors and omissions causing incorrect or incomplete documentation of job costs.
Communicating professionally with Foremen, Superintendents, Project Managers and other accounting staff to bring resolution to issues as they arise.
*AREAS OF RESPONSIBILITY* Understanding the Separation of Duties principles of GAAP accounting.
Interpreting and understanding the effect of AP on the GL and profitability.
Ensuring any invoices entered have adequate documentation, images entered along with entries, as well as billing and time-keeping activities Practicing good communication skills and motivating co-workers to create a positive and productive environment.
Engaging in personal leadership while cultivating your own growth.
Adapting to a changing business environment and market while anticipating problems which inevitably arise.
Familiarizing and utilizing professional communication methods while interacting with foremen and customers.
Using TEAMS to communicate instantly with other team members.
Interacting with co-workers, managers and field personnel on a daily basis.
Keeping a positive, proactive strategy when dealing with difficult stakeholders.
Maintaining confidentiality on matters of TEI's services and materials pricing as well as other market-sensitive information.
Using observations to report issues that are of importance to supervisors and managers of TEI Holdings.
*QUALIFICATIONS *– Team player with a positive, cheerful outlook, flexible to change and open to constructive feedback, strong written, verbal and visual communication and the ability to work independently with minimal supervision.
Good at catching mistakes.
*SKILLS, DESIRED PERSONAL TRAITS AND PHYSICAL ENDURANCE* Self-motivated accompanied by the ability to self-manage time effectively while conserving company resources.
Cheerful emotionally stable with practical ability to get along with co-workers, technicians, management, suppliers and delivery drivers.
Ability to use discretion.
Successful incumbent takes seriously the role of a team player, flexible to change and open to constructive feedback as well as strong written, verbal and visual communication skills.
Ability to work independently with minimal supervision.
Must pass a pre-employment drug and alcohol test, must possess a valid driver license.
The position requires continuous work settings that economically can't be interrupted by frequent breaks or pauses, except at regularly scheduled intervals or completion of assignment.
This position requires the physical ability to lift 0-20 pounds frequently.
The office is a non-smoking environment.
Service animals are not permitted due to safety.
*KNOWLEDGE AND SKILLS *- HS Diploma or GED.
Basic business knowledge accompanied with accounting coursework contributes to the incumbent's success in this position.
*WORK ENVIRONMENT *- The work environment characteristics are representative of those experienced by an administrative assistant in an indoor setting with a subdivided cubicle arrangement.
The office is equipped with a small kitchen and adjoins a small conference room.
The campus has door entry swipe cards and security cameras.
Occasionally, the environment is impacted by the presence of minor fabrication noises and smells.
The office uses a filtered HVAC system with smart thermostat.
Job Type: Full-time Pay: $17.
00 - $22.
00 per hour Expected hours: 38 – 42 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Professional development assistance * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Experience: * Office: 1 year (Required) Work Location: In person